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Financial Statements: Definition
To understand what is included in a financial statement, let's first take a look at its definition.
A financial statement is a collection of data and figures organised according to recognised accounting principles.
Financial statements present various data and figures such as revenues, expenses, profits, losses, assets, liabilities, and equity. All of these data are organised according to accounting principles - rules and guidelines that companies must follow when reporting financial data.
Fig. 1 - Reviewing Financial Performance
Why do businesses prepare financial statements?
There are numerous reasons why businesses prepare financial statements:
The law - In many countries financial statements are obligatory. For example, in the UK it is a legal requirement for companies to publish financial statements. Moreover, they have to be prepared according to recognised accounting standards and in an agreed format. Companies that fail to do so may be fined or even forced to shut down.
To help managers make decisions - Financial statements can be very useful for managers when making business decisions. For example, if they see that a company is making losses, they can refrain from spending money and try to introduce actions to improve profitability.
To guide investors - As financial statements provide information about profits or losses and the overall value of a company, they can be a useful guide for people and organisations considering investing in it. For example, when an investor decides on which firm to invest in, they can have a look at their financial statements and compare their profits.
What financial statements are there?
There are two main financial statements:
Financial Statements: Income statement
The income statement shows the profit earned and loss sustained by a business over a particular period (usually 12 months). It shows all revenues earned and expenses incurred during the specified period.
The income statement provides information on revenues that a business has incurred over a particular period of time. Revenue is money a company has earned from its sales.
At Sainsbury's, all the money customers pay when buying groceries, home articles, etc. is considered revenue for the company.
The income statement also provides information on expenses that a business has incurred over a particular period of time. An expense is money a company has spent to operate. Expenses can include costs related to manufacturing and selling products, interest, taxes, and any other expenses.
At Pret, all money the company spends on coffee ingredients such as coffee beans, milk, sugar, etc. is an expense associated with daily production.
The income statement matches all the revenues and expenses to show a profit or loss made by a business. This way it can arrive at a net profit which is the final feature of the income statement. Net profit is the profit made by a business after all of its expenses have been subtracted from revenues.
Financial Statements: Balance sheet
The balance sheet shows the assets and liabilities of a business at a specific point in time (usually the end of the financial period). It consists of assets, liabilities, and equity.
The balance sheet provides information on assets that a business possesses at a specific point in time. An asset is everything that a company owns.
At Amazon, all the warehouses a company owns are assets.
The balance sheet also provides information on liabilities that a business owes at a specific point in time. A liability is everything that a company owes.
Any loans and interest payments a company owes to a bank are liabilities.
The balance sheet matches all the assets and liabilities to show the equity of a business. This way it can arrive at total equity which is the final feature of the balance sheet. Total equity is a business's capital that belongs to shareholders. This is the money remaining after the business has subtracted liabilities from its assets.
Interpretation and analysis of financial statements
Different people involved or interested in a business might want to find out about its financial performance. In order to do so, they need to interpret and analyse its financial statements. There are several ways to interpret and analyse financial statements:
Financial Statements: Comparing with previous years
Comparing financial statements with those from previous years is typically the first thing owners, shareholders, managers, and others do to analyse the financial performance of a company. For example, looking at the income statements from previous years, one can see whether a firm’s profits have increased or decreased.
Financial Statements: Comparing with competitors
Another way to examine the financial performance is to compare the financial statements of a business with its competitors. For example, by looking at the balance sheets of competitors, one can assess whether a debt a firm owes is relatively big, small, or typical for businesses in the industry.
Financial Statements: Calculating financial ratios
To deeply analyse the financial performance of a business, it may be useful to take figures from its financial statements and calculate financial ratios that compare the relationship between two or more elements of financial data sourced from a business's financial statements. For example, one can take figures from the income statement to calculate the net profit margin - a ratio showing net profit as a percentage of revenue.
As you can see, financial statements are very helpful when analysing the financial performance of a business. The data and figures they include allow us to find out about the profitability and value of a business, which can be useful for managers and potential investors.
Financial Statements - Key takeaways
- Financial statements are a collection of data and figures organised according to recognised accounting principles.
- Businesses prepare financial statements because they are usually required by law, help managers make decisions, and guide investors.
- The two main financial statements are the income statement and the balance sheet.
- The income statement shows the profit earned and loss sustained by a business over a particular period (usually 12 months). It shows all revenues earned and expenses incurred during the specified period.
- The final feature of the income statement is net profit, which is the profit made by a business after all of its expenses have been subtracted from revenues.
- The balance sheet shows the assets and liabilities of a business at a specific point in time (usually the end of the financial period). It consists of assets, liabilities, and equity.
- The final feature of the balance sheet is total equity, which is the amount of the business's capital belonging to shareholders. This is the money remaining after the business has subtracted liabilities from its assets.
- Ways to interpret and analyse financial statements include: comparing with previous years, comparing with competitors, and calculating financial ratios.
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Frequently Asked Questions about Financial Statements
What is a financial statement?
A financial statement is a set of data and figures reflecting the financial conditions of a company.
Why are financial statements very important?
Financial statements are important as they are required by law and can help the managers to make major business decisions as well as convince investors to invest in their business.
How do you interpret and analyse financial statements?
Financial statements can be interpreted and analysed in several ways:
- Comparing with previous years
- Comparing with competitors
- Calculating financial ratio
What kinds of financial statements are there?
There are two main types of financial statements: the income statement, and the balance sheet. The income statement shows the company's losses and profits over a period of time, whereas the balance sheet depicts what the company owns or owes to others at a specific point in time. In addition, there is the cash flow statement, showing the movement of cash in and out of the company.
Do businesses have to prepare financial statements?
Yes, businesses must prepare financial statements as it is obligatory in most countries.
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